Part-Time School Administrator
Birmingham
Part time
£16 per hour
Vacancy ID
22dbf78c-0040-4966-91c5-fef2d7595dc8
Job Description
Every school morning begins at the front desk. A welcoming smile, a calm voice on the phone, and the ability to resolve minor issues before they escalate – this is where you come in. We are looking for a friendly and organised Part-Time School Administrator to help keep our school office running smoothly. In this role, you will be the first point of contact for students, parents, and staff, handling reception duties and managing data. By ensuring our systems and records are up to date, you will directly support teaching and learning in a community that takes pride in providing equal opportunities for all.
What You’ll Do
- Greet parents, students, and visitors warmly and professionally, serving as the first point of contact for our school. Respond promptly to phone calls and emails.
- Maintain the school information system (SIMS) and student records, including updating attendance registers, entering new student data, and ensuring all files are accurate and up to date.
- Provide administrative support through general office duties such as filing, photocopying, mail distribution, and managing correspondence. You may also prepare reports or letters, organise meetings and hospitality, and ensure all paperwork is accurate and confidential.
- Collaborate closely with teachers and senior leaders on scheduling, forms, and basic budgeting or orders. Assist with routine administrative tasks for school events, admissions, or trips as needed.
- Promote a safe environment by ensuring visitors sign in correctly and that all office procedures comply with our safeguarding policy.
Desired Experience
+ Qualifications
Who You Are
You are an organised and friendly professional with a passion for education and a strong commitment to supporting children. The ideal candidate will possess the following qualities:
- Administrative Experience: You have previous experience working in a school office or a similar administrative role and are confident using databases. Familiarity with SIMS or another Management Information System (MIS) is a plus.
- Excellent Interpersonal Skills: You have a warm and patient demeanour when interacting with children, parents, and colleagues. You thrive on multitasking and enjoy problem-solving in dynamic situations.
- Strong IT Skills: You are comfortable using Microsoft Office (Word, Excel, Outlook) and eager to learn new systems. You type accurately and are skilled at identifying missing information in forms or registers.
- Attention to Detail: You have a keen eye for accuracy in data entry, filing, and communications. You can manage routine tasks without losing track of important details.
- Team Player Attitude: Working closely with teaching staff and leaders, you maintain a positive, can-do mindset and communicate effectively with others.
About the School
Apply Now
Why choose Milestone Education?
We understand the challenges and complexities of finding the perfect role in the education sector. That's why we're committed to providing tailored support and guidance to all of our candidates, from initial consultation to job placement.
We'll work with you every step of the way, providing valuable insights and resources to help you navigate the job market with confidence. Whether you're looking to transition into school leadership, or an administrator seeking a new challenge, we're here to help.
With our extensive network of schools and education providers, we're confident we can help you find the right role to suit your skills, experience and career aspirations.
So why struggle with the job search process alone? Let Milestone Education be your trusted partner in finding your next opportunity in education. Get in touch with us today to learn more.
What do I need?
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Eligibility to work in the UK.
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A DBS (and Overseas Police Check if you’ve recently lived outside the UK for more than 6 months).
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Education-based referee details - we’ll apply for the references!
That’s it! Our process is simple, and our consultants will advise on how to fast track your checks so you can start working ASAP.
Equal Opportunities Employer
Milestone Education is a committed Equal Opportunities Employer and will not discriminate on the grounds of age, gender, race, ethnicity, disability, or sexual orientation.
Successful applicants will be required to undergo an enhanced DBS check via the Disclosure and Barring Service. Our HR and Safeguarding team will be there to support you throughout the process.
But, I don’t want to register with a supply agency, why should I sign up with Milestone?
We get it. Supply agencies can’t always deliver exactly what you’re looking for, but that’s where we’re different…
We’re an education platform service who partner with schools and MATs to support their recruitment, training and wellbeing needs. It’s in our interest to secure you a role you’ll love, in a setting you’ll want to stay in, with a view to progressing your career. If that’s what you want!
Our HR and Safeguarding team consistently go the extra mile to complete your checks as quickly as possible - at no cost to you. To put so much hard work and valuable time into completing these checks and then NOT deliver the opportunities you are looking for…? Well, we’d go out of business pretty quickly!
How much does it cost and how much will I be paid?
Our services to you are completely free.
Costs will only incur if you require a new DBS or OSPC, but don't worry - we can still put you forward for interviews while the applications in process, so you won't miss out on all the exciting opportunities!
All roles are paid in line with Teachers Pay and Conditions, or are matched with each school’s salary guidelines for the role you undertake. We'll always negotiate the best possible pay rates that reflect your hard work, experience and qualifications.